The Road to Recovery – Resuming Elective Surgeries

After over a month of not performing elective surgeries, healthcare providers are losing a significant amount of revenue. The pause on elective surgeries was meant to flatten the curve of COVID-19 and allow hospitals to prepare for a major influx of infected patients. 

An anesthesiologist from Stanford cited that 41% of Wuhan cases were likely acquired from hospitals, which is reason enough to reduce the number of people coming into healthcare facilities.

The dramatic impact on revenue

As a result of stopping elective surgeries, the healthcare industry seems on the brink of disaster. Plummeting revenue, compounded by higher costs for supplies like personal protective equipment, has led health care executives to take drastic steps like cutting payroll to try to keep their lights on as they fight the pandemic.

The Department of Labor’s March jobs report showed a loss of nearly 43,000 health positions, the sector’s worst month in at least three decades. And those numbers are from mid-March, before most closures and stay-at-home orders took effect.

According to a Medical Group Management Association survey, nearly half of medical practices have temporarily furloughed staff, while another 22 percent have permanently laid off employees — a situation that is expected to get even worse in the next month.

The road to recovery – resuming elective surgeries

On Sunday, April 19, The Centers for Medicare & Medicaid Services issued their initial set of guidelines for re-opening facilities for elective procedures. Jointly, the American College of Surgeons, American Society of Anesthesiologists, Association of periOperative Registered Nurses, and American Hospital Association put out a joint recommended roadmap for resuming elective surgeries after COVID-19 on April 17.

The guidelines provided a phased-in approach to restarting elective procedures. Included in the guidelines is the ability to regularly screen for COVID-19 amongst patients and care providers. 

Fifteen states have already announced plans to begin the phased approach by the end of May. These 15 states account for roughly 30% of the total United States population. The remaining states are still evaluating the guidelines and applying them to their current plans of restarting elective procedures in their states.

Amongst some of the elective surgeries being evaluated to restart are for non-emergent, yet time-sensitive procedures, like cancer surgeries and biopsies. These procedures will drive molecular lab volumes to increase as they are phased in over the coming months.

How can we help?

Our ability to provide visibility into states, facilities, and providers ordering tests will allow for a targeted approach as America overcomes this crisis. Our advanced software will assist your company in maximizing reimbursement and track near real time how insurance companies are processing claims. Additional analytics can provide advanced forecasting of revenue month to month. Quadax is your partner. We are IN THIS TOGETHER.

Stay healthy and well.

Life After Coronavirus – How Will Hospitals and Physician Practices Be Impacted?

We recently sat down with Professor Thomas Campanella to ask him questions about what’s next in the complex world of healthcare – after the coronavirus has subsided. We hope you find his insights valuable. 

An Interview with Professor Thomas Campanella 
Director of Healthcare Business Programs, Baldwin Wallace University

Question 1:

Our healthcare system in America is facing tremendous disruptions. Can you describe the impact on hospitals and health systems as a result of COVID-19? 

Answer:

First of all, I would like to thank all of the healthcare workforce who have been on the front lines protecting both their patients and the community. Society owes them a debt of gratitude.

This pandemic is going to impact hospitals differently depending on their size. A large hospital system that had a reasonably good bottom line going into this is going to weather the storm much better than a system that not only has lower profit margins but also lacks financial reserves.

The financial impact could be catastrophic for some hospitals, especially smaller, rural and independent hospitals. I am especially concerned about rural hospitals, which were already facing many financial challenges. These hospitals need to receive immediate assistance from the federal government.

Question 2:

Could you identify some of the specific financial challenges hospitals are facing?

Answer:

Most hospitals just break even on much of their operations and services. Surgeries, including elective procedures, are how they generate the most revenue. The loss of that constant revenue is having a big impact on cash flow.

Many of my contacts within healthcare predict a significant amount of that volume will never be recaptured. They’re estimating that 75 percent of patients who put off elective procedures will ultimately have surgery once the pandemic passes, but 25 percent will forego surgery entirely. There could be many reasons for that. Some may be fearful of infection following the pandemic. Others may pursue less invasive therapies as an alternative to surgery.

Not only is there a reduction in revenue to contend with, there are increased expenses. The biggest concern for hospitals from a cost standpoint is labor. They’re needing to hire more staff—not just nurses, but respiratory therapists, infection control professionals and even housekeeping staff. I’m getting indications that pay could be quadrupled for these employees during this time period. They’ve had to increase compensation, almost like hazard pay. In addition, part-time nurses are becoming full-time and full-time nurses are working overtime.

Question 3:

Can you describe the impact on independent physician practices as a result of COVID-19? 

Answer:

Independent physician practices are very vulnerable as a result of COVID-19, especially primary care practices which have historically low profit margins. These practices mostly rely on fee-for-service payments and many estimate they are 2-6 weeks away from running out of cash as they are already scaling back on hours and staff. To their credit, CMS has moved quickly and has shifted Medicare FFS practices to a prospective payment model.

It is now time for health insurance companies, self-insured employers (especially large employers), and local government to step up.  Both health insurance companies and employers recognize the short- and long-term value of supporting a strong independent physician presence in their community. These payers need to find creative ways including immediately implementing some form of prospective payments as well as Periodic Interim Payments (PIP), to give these independent practices a cash-flow lifeline.

Question 4:

What can or should physician practices be doing to ensure they are best positioned for business when we get the all-clear from this pandemic?

Answer:

Independent physician practices need to embrace and invest in telemedicine capabilities. Physicians should not look at telemedicine as competition, but as an opportunity to provide better value to their patients and increase their geographic market.  It is also a great insurance policy during times like this.

Physician practices must also look to finding ways to become more efficient as well as provide better value to their patients.  This focus on efficiencies and value could result in more collaborations with third parties (telemedicine, their backroom (billing, etc.), other community providers, payers and hospitals, etc.).

Independent physician practices may also want to look to establishing collaborative relations with physician practices within their own state or the country that are in their same specialty.

Finally, there are a number of for-profit physician organizations nationally that may be open to creative ways to establish a relationship that would be beneficial to all parties.

Question 5:

What can or should hospitals, health systems be doing to ensure they are best positioned for business when we get the all-clear from this pandemic?

Answer:

Just like independent physician practices, hospitals and hospital systems need to embrace and invest in telemedicine capabilities.

Hospitals also need to aggressively focus on finding ways to increase efficiencies. Ultimately, they need to reduce costs and knock down the silos within the walls of the hospitals that have contributed to their historical operating inefficiencies.

Hospitals also need to more aggressively explore opportunities to outsource and collaborate in different ways (backroom, supply network, other providers, health insurance companies, etc.).

Question 6:

Our economy has been impacted dramatically and unemployment claims are soaring, employers are hard-hit with many possibly not able to recover, and government at all levels is experiencing unheard of financial challenges. What does all of this mean to our healthcare system?

Answer:

Our healthcare system is financed by the government (Medicare/Medicaid), employers and consumers.  All of these stakeholders will be financially hurting as a result of the impact of the Coronavirus.  Our federal government was already at historic highs in the national deficit. The Financial Packages that are part of the Financial Recovery effort will dramatically increase those deficits.

While hospitals will be looking for ways to enhance revenue, including financial assistance from the government, they also need to place much of their focus on reducing costs and reinventing their business model. 

Hospitals will need to specifically focus on their high fixed costs which includes infrastructure, technology, and sadly, employee salaries. Hospitals will need to determine the optimal combination of infrastructure, technology, and staff to allow them to be successful in this new world of healthcare.

Inpatient admissions, long-term, will continue to decrease while the acuity level of the patient increases. Inpatient hospitals could function more like a giant ICU center.

Hospitals need to explore closing of unprofitable services and expansion of profitable services.

Hospitals will also need to find ways to be more competitive in the outpatient and home care markets. Given their financial challenges, payers (government, employers, consumers, etc.) will be demanding increased transparency (cost/quality). This will be especially difficult for hospitals and hospital systems, since their higher fixed costs will create challenges in competing against local, regional and national organizations in the fast growing outpatient and care in the home-setting arena. 

As noted previously, the effective utilization of telemedicine is an example of one way a hospital could be more competitive in the outpatient and home settings. We are starting to see an acceptance of telemedicine across all generations.

Question 7:

How will these changes impact hospital employees and the local community?

Answer:

Reconfiguring the hospital inpatient setting to focus on fewer, but more higher acuity patients, will impact staffing (clinical and non-clinical), technology utilized, and less overall inpatient infrastructure. 

Since there will be less focus on “routine care” in the inpatient setting, some staffing could be moved to the outpatient or home setting.

Healthcare is local, but “Life after Coronavirus” could also result in a potential reduction in clinical and non-clinical staff including, depending on their specialty, employed physicians which are part of the hospital’s fixed costs. Some of these physicians could transition to the community either with existing practices or new practices. Physicians could also establish a relationship with regional or national for-profit/non-profit organizations as well as payers (self-insured employers, commercial insurance companies, etc.).

In communities where this occurs, it would make sense for the hospitals to attempt to establish collaborative relationships with the above stakeholders.

There will also be more outsourcing and collaborations in different forms including with their supply chain which could result in clinical and non-clinical employees working for a third party that has a relationship with the hospital.

Again, depending on the hospital and the locale, hospitals/hospital systems could also leverage their investment in personnel and technology in the inpatient setting providing services to patients with higher acuity levels. There is a potential for the utilization of Centers of Excellence (COE) for certain inpatient services. The packaging of these services to regional and national self-insured employers and commercial payers could create both additional revenue for the hospital as well as employment opportunities.

In certain communities, regionally or nationally recognized hospitals already exist.  “Life after Coronavirus” could result in these hospitals becoming even more focused on treating the high-risk patient both within their community, as well as regionally and nationally.

Finally, if certain hospital services are grossly unprofitable, it will also create an opportunity for hospitals in the community to collaborate together along with local governmental and non-profit entities to provide more cost-effective accessible care.

Question 8:

Wait. You are saying the hospital inpatient admissions and in-turn the hospital inpatient infrastructure will be decreasing even at a faster pace after Coronavirus? Shouldn’t it be increasing, especially, if and when something like this happens again?

Answer:

We need to compartmentalize what is occurring.  We need to focus separately on the “Coronavirus time period” vs. “Life after Coronavirus.” 

There are obviously immediate financial, staffing and care concerns occurring as a result of the Coronavirus, and they need to be addressed.  But the hospital will also have quite a different life once we get through this pandemic.

As noted previously, there will be increased pressure from payers as well as consumers to limit utilization of services in the hospital inpatient setting (because of costs, risk of infection, etc.). Correct or not, there will be an enhanced perception that “sick people are in the hospital” and there will be increased demand for care to be provided in the outpatient and home settings. 

Consequently, we also cannot afford to have hospital inpatient facilities operating with excess capacity. It would be too costly.

Question 9:

But, what if another pandemic occurs?  We will be back searching for enhanced inpatient capabilities (staffing, infrastructure, supplies, etc.).

Answer:

You are correct, we have to assume that something like this pandemic will happen in the future.  The question is when, not if.

We must be prepared with the ability to expand capacity, staffing, and supplies during emergency situations similar to Coronavirus. We must identify innovative approaches up-front which would allow us to adapt to such a crisis in a minimal time frame.

How? I do not have the exact answer. This is where we need to convene experts on the national, state and community level.

Ideas have already surfaced including regional publicly run hospitals that only focus on infection diseases; the conversion of Convention Centers, government buildings, etc. to hospitals; ability to adapt space in the hospital setting to accommodate crisis situations, etc. Other?

Question 10:

In general, healthcare is a very competitive industry. In the midst of the crisis, there’s a spirit of collegiality among physicians, nurses, hospitals, and health systems. Do you think competition could give way to new cooperation in healthcare?  How could that benefit patients?

Answer:

There has been unprecedented collaboration and teamwork among community providers as well as with business, government, health insurance, and non-profit sectors.

This collaboration should, and needs to, continue.

We need to continue our focus on population health and addressing the social determinants of health which will require collaboration between all of the above stakeholders. Population health and addressing the social determinants of health by its very nature requires collaboration. Sadly, we have seen first-hand how the lack of sustained focus on social determinants of health has translated to an increased percentage of death as a result of COVID-19 among the less-advantaged in our communities.

Up to now, in many communities we have seen individual organizations trying to solve these big health problems in a piecemeal way. I think the collaboration we’re seeing today has shown that maybe it’s better to work together.

We cannot go back to business as usual. We still need to focus on evolving our “sick-care” system to a real “health” system.

From a revenue perspective, there can and will be more potential collaborations with the payer side (insurers, employers, etc.) such as joint ventures, revenue sharing tied to risk, etc.

Quadax 11:

Will “Life after Coronavirus” have less of a focus on risk/value-based reimbursement?

Answer:

We still need to embrace a risk/value-based payment system, which during the short-term will be challenging for health systems that utilize the “fee-for-service” (the more you do the more you make) as their lifeline.

Hospital-based Accountable Care Organizations (ACOs) need to embrace downside risk.  I know that ACOs are asking for relief from downside risk, but the only way we can truly knock down the silos within and outside the walls of the hospitals is with appropriate incentives. Downside risk, while initially painful, will force efficiencies and collaborations that would not have occurred otherwise.  These efficiencies and collaborations will allow both the hospital and the ACO to obtain long-term success.

All of this does not mean that in the short-run there could be somewhat of an easing on the risk-side for reimbursement arrangements. But, it needs to be just in the short-run, since it is critical that we ultimately embrace the risk/value-based approach to a better and more efficient health system.

Independent physician groups that have entered into risk arrangements with payers should specifically be looked at for potential easing or eliminating of the risk component in the short-term.  Independent physician groups have had a solid track record in managing care for Medicare-Risk payers but, given their relatively low financial reserves, they could be in a financially precarious position.

Question 12:

Do you have other thoughts or perspectives on the short and long-term impact of the Coronavirus on our healthcare system as well as the continued disruption that is occurring in the healthcare marketplace?  What can government and other stakeholders do to help ensure we will have a strong and viable healthcare system?

Answer:

While there will definitely be short- and some long-term negative impact from this experience, I believe in the long run we will survive with a stronger healthcare system.

While hospitals may not like this example, the auto industry in the 1980s was impacted by its own crisis and, while there was a lot of pain during the transition, they emerged as a much stronger industry which ultimately provided much better value to the consumers. A key element to the auto industry success was especially strategic collaborations with their supplier network while focusing on becoming a more cost-effective and quality operation.

Hopefully, this current crisis will also be a wake up call that allows us to more aggressively focus on increasing the number of physicians and other clinicians, especially in the primary care arena, as we enhance our focus on population health.  There should be serious thought to forgiving medical school loans, etc. for physicians who go into primary care.

The healthcare sector, especially hospitals and pharma/biotech, are in many areas unnecessarily regulated, resulting in increases in healthcare costs while stifling innovation and slowing the introduction of new life-saving medicines. Hopefully, the efficiencies gained by some of the relaxation of regulatory roadblocks will be thoughtfully considered prior to going back to the “old ways.”

We also need to increase focus on national and state malpractice laws which result in greater utilization of defensive medicine.  The necessity of addressing these malpractice laws will increase as we continue to evolve to payment methodologies based on risk/value.

It is also important for states to seriously evaluate the expansion of Medicaid eligibility to their population. Medicaid Managed Care organizations have proven to be a good partner for states in providing not only enhanced costs efficiencies, but also optimizing access and quality outcomes for the participants.

Finally, we need to reevaluate the focus of the Community Benefit Formula for non-profit 501-C3 corporations. Hospitals receive tax exemption as part on their non-profit status and in return they provide “Community Benefit.” 

If we want to truly evolve to a health system vs. a “sick-care system,” we need to redirect the focus of the Community Benefit to outside of the walls of the hospital. Currently most hospitals justify their Community Benefit by focusing on financial shortfalls relating to providing services to Medicaid members and Medical Education. The focus of much of this justification are within the walls of the hospital and tied to services “after” a person is already sick, etc.

The area that has less of a focus falls under the umbrella of population health initiatives. By focusing the Community Benefit to population health initiatives within the “community” it will also create incentives for hospitals to collaborate with each other as well as with community stakeholders.

Question 13:

Do you have any concluding comments?

Answer:

I understand that what I am saying will not be welcomed by all hospitals, but it is a reality. I want hospitals to thrive and prosper, but there is a stark reality that what was present prior to the Coronavirus onslaught was that we as a society could not afford the escalating costs of healthcare, and that reality has not changed.

The good news is that hopefully we, as a nation, can use this experience to truly transition our “sick care” system to a “health system” that focuses on overall population health.  Hospitals can play a leadership role in this transition on a national and community level. 

Hospitals and hospital associations must play a leadership role in working with government at all levels to ensure that we, as a society, are prepared for similar types of catastrophic events as the Coronavirus, because they will occur.

Finally, as I have noted in previous blogs and podcasts, during times of disruption those individuals that make a difference in the success of an organization will be rewarded ten-fold. This is especially true for the doctors and nurses who have shown such great leadership skills and bravery during this crisis.

Thomas Campanella is the Director of the Health Care MBA program and a professor of health economics for Baldwin Wallace University in Cleveland, Ohio. He also writes a healthcare blog on LinkedIn, follow him here.

How Healthcare Insurers are Covering COVID-19

The nation’s largest health insurers are responding to the coronavirus pandemic with changes to coverage associated with COVID-19 as the number of cases continues to swell across the country.

The biggest payers have said they will waive patient cost-sharing — copays, coinsurance and deductibles — for testing. Although some, such as Cigna and Humana, have gone further by eliminating cost-sharing for all COVID-19 treatment.

In addition to coverage decisions, insurers are weighing the ways they can reduce administrative barriers to promote quicker access to care for those infected with the Novel Coronavirus. All are cutting back on prior authorization in various ways to ease access to care.

Hospitals say that’s not enough, and are calling on the biggest payers to follow actions taken by Congress and Centers for Medicare & Medicaid Services (CMS) to help resolve cash flow issues, by accelerating payments or opting into releasing interim periodic payments. The American Hospital Association (AHA) is also urging payers to eliminate administrative burdens such as prior authorizations.

“This crisis is challenging for all of us, and everyone has a role to play,” AHA said in its letter to the nation’s largest insurers. “You could make a significant difference in whether a hospital or health system keeps their doors open during this critical time.”

Despite the policy changes by payers, employers with self-funded plans can opt out of these policies. A majority of workers are covered by self-insured plans, which essentially allow employers to decide coverage decisions given they’re paying for the claims and having insurers simply perform administrative services.

Here are updates from top insurers:

Aetna (CVS)

UPDATED 4/2/2020

Aetna will waive cost-sharing for certain members admitted to an in-network hospital with COVID-19 or complications from the disease. The policy applies to all of Aetna’s commercial plans, though self-insured members can opt out. The policy will apply to admissions through June 1, 2020. Aetna also is waiving cost-sharing for testing and associated visits, including telehealth.

Aetna is attempting to make access to hospitalization faster for those with COVID-19 by easing prior authorization requirements, particularly in areas hard hit by the outbreak like New York and Washington.

Anthem

UPDATED 4/2/2020

The nation’s second largest commercial insurer will waive cost-sharing for COVID-19 treatment and will reimburse providers at either in-network or Medicare rates through May 31, 2020. The policy applies to Anthem’s fully insured, individual, Medicaid and Medicare Advantage members. Self-insured plans can opt out. Anthem also is waiving cost-sharing for COVID-19 testing and in-network visits associated with testing whether it’s conducted at a physician’s office, urgent care or ER.

Anthem is easing its limits on early refills for 30-day prescriptions. Anthem said it would waive cost sharing for telehealth visits, including those for mental health for a period of 90 days starting March 17, 2020. Self-insured plans have the option to opt in the new virtual care policy.

Blue Cross Blue Shield Association

UPDATED 4/2/2020

The BCBSA is eliminating cost-sharing for COVID-19 diagnostic testing.

BCBSA will remove prior authorization requirements for testing and for services that are medically necessary to treat an infected patient. BCBSA also is waiving limits on early refills to make it easier to access medications and expanding access to telehealth services.

Centene

UPDATED 4/2/2020

Centene will waive cost-sharing for COVID-19 related screening, testing and treatment for its Medicaid, Medicare, and Marketplace members through June 30, 2020.

Centene also will eliminate prior authorization requirements for care for all its Medicare, Medicaid, and Marketplace members. The company is working to supply federally qualified health centers with personal protective equipment and assistance in providing small business loans to behavioral health providers and long-term service support organizations.

Cigna

UPDATED 4/2/2020

Cigna will waive cost-sharing for all COVID-19 treatment, including testing and telehealth screenings through May 31, 2020. The policy applies to Cigna’s fully-insured group plans, individual coverage and Medicare Advantage plans. Self-insured plans can opt out.

Cigna will reimburse providers either at in-network or Medicare rates depending on the member. Cigna is also easing access to maintenance medication by offering free shipping for a 90-day supply and easing prior authorization requirements for patients being discharged from the hospital to post-acute stays.

Humana

UPDATED 4/2/2020

Humana is waiving cost-sharing for testing and treatment, including hospital admissions for COVID-19 cases. The policy applies to its Medicare Advantage plans, fully-insured commercial plans, Medicare supplement and its Medicaid plans. The policy is indefinite with no current end date. Cost-sharing will be waived for all telehealth visits and members can opt to refill prescriptions early.

Humana also is easing administrative barriers to allow infected patients to easily move from a hospital to post-acute care setting. It’s suspending prior authorization, referral requirements and requesting notification within 24 hours. It’s also implementing an expedited claims process to reimburse providers faster.

UnitedHealthcare

UPDATED 4/2/2020

The nation’s largest commercial insurer, will waive cost-sharing for COVID-19 testing at approved locations in accordance with Centers for Disease Control guidelines. The insurer will also waive cost-sharing for visits related to testing including at physician offices, urgent care, ERs, and telehealth visits. The policy applies to United’s commercial, Medicare Advantage, and Medicaid members.

UnitedHealthcare is opening a special enrollment period for some of its commercial members who opted out of coverage during the traditional enrollment period with their employers. This enrollment period will end April 6, 2020. The insurer also is easing prior authorization requirements through May 31, 2020, suspending prior approval for post-acute care and switching to a new provider.

*This blog post is taken from a Healthcare Dive news article.

Our Commitment to Flattening the Curve

At Quadax, we are committed to doing our part to flatten the curve and minimize the spread of COVID-19. Even though we are considered an essential business, 99% of our staff are working remotely, limiting in-person interactions. And we are encouraging employees to stay home to stop the spread.

As we all shelter in place, and know a vast majority of our clients are also working off-site, we wanted to share some helpful tips to successfully working remote.

Create a dedicated workspace in your home.

When your home becomes the place where you spend your free time and the place you work, you may want to consider separating the two. If you have the space, dedicate a specific area in your home where you can go to work each day. Choose a spot that minimizes distractions and helps you focus. And try to make sure your workspace has all the things you need to be productive (e.g., pens, paper, desk lamp, workstation, etc.).

Start your day with your normal “Get Ready For Work” routine.

Avoid the temptation to skip your morning routine. Routines provide structure to your day—helping you stay organized and productive. Resources on work from home (WFH) best practices recommends following the morning routine you’re used to: keep your alarm set, eat breakfast, shower, get dressed, walk your dog, read the news—then, just like every other morning, get started on your work.

Know your resources.

Have a printed list (in case you get locked out of your workstation) of IT or other resources that are available to help if you’re experiencing problems with your workstation.

Engage in Independent Learning. Invest in yourself—utilize your off hours to learn more about the new communication and teleconferencing products now available to you. Here’s one suggestion:

Collaborate and communicate with colleagues.

It’s important to stay in contact with colleagues. Emails, instant messages, web conferencing, or just picking up the phone are all ways to stay connected. Scheduling weekly team calls and individual 1:1 calls with members of your team is also important to share progress and maintain collaboration.

Update even if there’s no update.

Uncertainty fuels anxiety. The more you communicate and share, the less chance there is to develop an information vacuum within your team. Communicate regularly even if you don’t have new information to share. Maintaining transparency through a crisis with frequent updates is the ultimate expression of good faith, empathy, and genuine concern for your team.

Stand up and stretch.

In lieu of walking to the printer or the restroom several times a day, you’ll want to remember to stand up and stretch your legs regularly – even just a quick march in place for 60 seconds will improve circulation and renew your energy. Remember this is a marathon and not a sprint… you need to take care of yourself during the days ahead.

Stay strong and well.

Humans are hyper-social creatures who long to belong. And psychological safety — where your team members feel included, safe to learn, safe to contribute, and safe to challenge the status quo, all without fear of being embarrassed, marginalized, or punished in some way — is paramount even under conditions of quarantine. That’s why communication is now more important than ever.

Stay connected. Stay well.

Ken MagnessKen Magness is a focused healthcare professional with more than a decade of experience in helping clients understand the true value of automation in the revenue cycle management process. As the Strategic Initiatives Leader at Quadax, Ken and his team are passionate about connecting with healthcare providers to help them create and leverage the appropriate technology solutions to optimize the revenue cycle process and improve the experience of their patients and staff.

Telehealth – Medicare Changes and Tools to Get Started

As we work our way up the COVID-19 curve and expect confirmed cases to rapidly increase, healthcare providers are looking at telehealth in an effort to keep patients in their homes.

In an attempt to keep you informed, we wanted to provide some basic information on Medicare changes regarding telehealth. For up-to-the-minute updates, visit the Center for Connected Health Policy documents for all state-related actions around COVID-19.

Here are some of the Medicare changes and what they mean:

‘Originating Site’ Restrictions Lifted

An originating site is the location where a Medicare patient receives telehealth services. With some exceptions, prior to the waiver, Medicare eligible originating sites were defined as the following facilities:

–  Provider offices
–  Hospitals
–  Critical access hospitals
–  Rural health clinics
–  Federally qualified health centers
–  Skilled nursing facilities
–  Community mental health centers
–  Hospital-based or critical access hospital-based renal dialysis center

Under the new emergency declaration and waivers, a patient’s home (or any location) is now an eligible originating site.

‘Place of Service’ Coding

The claim’s Place of Service should be billed as 02-Telehealth to indicate that the billed service is a professional telehealth visit from a distant site.

‘Established Relationship’ Requirement Removed

Previously, an established patient/provider relationship was required when billing for telehealth. Under the new emergency declaration and waivers, an established patient/provider relationship is no longer required.

Tools to Start Telehealth Services

You should first check with your EHR/PM system to determine if they have an integrated telehealth solution.

If they don’t have a recommended solution or you want to start immediately, Zoom is a HIPAA-compliant platform that providers can begin using TODAY to see patients via telehealth.

How to Engage Patients

The concept of telehealth is relatively new to patients, so it’s important to have a strong patient engagement strategy to create awareness and adoption of your services.  This strategy should include mass patient broadcasting, patient portal communications, online scheduling, etc.

By implementing telehealth and strong patient engagement, your facility can find opportunities to avoid cancellations and bring in additional revenue while complying with stay-at-home/social distancing orders.

We hope you are all well and stay well.

Ken MagnessKen Magness is a focused healthcare professional with more than a decade of experience in helping clients understand the true value of automation in the revenue cycle management process. As the Strategic Initiatives Leader at Quadax, Ken and his team are passionate about connecting with healthcare providers to help them create and leverage the appropriate technology solutions to optimize the revenue cycle process and improve the experience of their patients and staff.

 

4 Things to Consider When Billing Coronavirus Patients

The healthcare industry has been thrown a curveball with the introduction of the Coronavirus Disease 2019 (COVID-19). Becoming one of the biggest threats to the global economy and financial markets, the monetary impact remains unknown – both on the provider and patient side. HFMA Policy Director, Chad Mulvany, spoke out to provide guidance on the four things health systems should be doing now to keep coronavirus patients satisfied with their experience after they return home.

Get familiar with payer policy exceptions for coronavirus. 

America’s Health Insurance Plans has compiled a list of what some health plans are doing. Many are waiving copays for testing and covering telehealth services. Furthermore, the IRS has said that high-deductible health plans (HDHPs) can pay for testing and treatment without losing their HDHP status. Knowing what payers are doing will make for a more seamless billing experience for the patient, Mulvany said.

Rethink the organization’s financial assistance policies.

Many patients are losing work due to closures and restrictions resulting from the coronavirus and won’t be able to pay a bill that may not have been a problem a few months ago. It might make sense to extend assistance to people who wouldn’t otherwise qualify, Mulvany said. “I don’t know if it’s reasonable to do, but it’s a conversation to have,” he said.

Screen patients for financial assistance.

Be sure to communicate all applicable policies and practices for medical account debt resolution and provide financial assistance and/or charity options, if applicable.

Stay current with coronavirus coverage.

The Centers for Disease Control and Prevention has a wealth of information and resources on their website that is updated frequently.

With the uncertainty the coronavirus brings, Quadax understands researching new revenue cycle management solutions or vendors is most likely not a high priority on your list. But, please know, we are committed to serving and helping our clients’ billing processes. We hope you all stay happy and healthy!

Ken MagnessKen Magness is a focused healthcare professional with more than a decade of experience in helping clients understand the true value of automation in the revenue cycle management process. As the Strategic Initiatives Leader at Quadax, Ken and his team are passionate about connecting with healthcare providers to help them create and leverage the appropriate technology solutions to optimize the revenue cycle process and improve the experience of their patients and staff.

 

Disruption in Healthcare – Hot Topic at 2020 MGMA Financial Conference

We just returned from the MGMA Financial Conference in Nashville and one of the hot topics was the shift in care settings. From the explosive growth of ambulatory surgery centers to the rise of in-home care, it’s clear we are in a period of extreme disruption in the healthcare industry. One of the biggest questions providers seemed to have at the conference was how they and their practices were going to be affected. We sponsored an educational session and were proud to have Thomas Campanella provide his experienced insights to the folks attending the conference.

Tom started the Q&A discussion defining disruption in healthcare as external factors that impact the status quo. He emphasized that we, as a society, cannot continue down this path of escalating healthcare costs. Here are a few questions and topics of discussion from his presentation:

Is there a particular stakeholder who is especially vulnerable to this disruption?

Hospitals are especially vulnerable because they’ve historically played a major role in the status quo “sick system” of healthcare. Their vulnerability increases because of their high fixed costs (e.g., infrastructure, technology, personal) and with the decrease in inpatient admissions and the growth in outpatient and care in the home setting, they become especially vulnerable to local, regional and national competitors, especially in this new age of transparency.

 

What are the causes of disruption in healthcare?

Disruption-Graphic

 

Active purchasers of healthcare services

The transition from passive to active purchasers in the following areas:

• Traditional Medicare to Medicare Advantage
• Traditional Medicaid to Medicaid Managed Care/PACE
• Fully-insured employers to self-insured employers
• Aggressively evolving commercial insurance companies
• Consumers with minimal out-of-pocket to HSAs

All of these shifts in how services are paid are leading to more transparency and more informed consumers who are demanding value-based care.

National & state health policies and regulations

The Affordable Care Act had a tremendous effect on the healthcare industry. Medicare and Medicaid policies and regulations are always evolving and as consumers are demanding more transparency, state and federal policy initiatives are being brought forth.

Socio-demographic changes

An increased focus on removing the barriers of social determinants of health to improve access to care combined with the aging baby boomer population and longer life expectancy, are disrupting the status quo by creating a major shift in care settings.

Advances in technology, science and discovery

These advances have allowed care that was previously only provided in a hospital setting to be provided in home. Innovations in healthcare has focused investments on giving people better access to primary care through offerings like telehealth.

Health IT is poised for explosive growth in areas like analytics, artificial intelligence, and mobile apps because it helps physicians deliver high-quality healthcare at a lower cost.

 

Which physician specialty is best positioned to be successful as a result of the disruption in healthcare?

When you hear the following terms, which specialty has the greatest impact on them?

• Managing risk
• Value-based health
• Population health
• Patient engagement
• Patient education
• Holistic
• Community engagement
• Social determinants of health

Primary care physicians will have the opportunity to take center stage as the trend of value-based care continues to climb.

Tom concluded his talk with some encouraging words. “This is the best time to be in healthcare,” he stressed. “During times of disruption, the organizations and employees that can make a difference will be rewarded tenfold.”

If you’re interested in the full discussion, you can listen to this webinar recording. We’d like to give MGMA a shout out for putting on a great event!

“The future of work and education is changing every day, and the best leaders are those who change with it. While efficiency was king in the Second and Third Industrial Revolutions, learning has taken center stage as we shift into the Fourth Industrial Revolution,” says Heather McGowan, who closed out MGMA20 | The Financial Conference Saturday in Nashville.

 

Ken MagnessKen Magness is a focused healthcare professional with more than a decade of experience in helping clients understand the true value of automation in the revenue cycle management process. As the Strategic Initiatives Leader at Quadax, Ken and his team are passionate about connecting with healthcare providers to help them create and leverage the appropriate technology solutions to optimize the revenue cycle process and improve the experience of their patients and staff.

Key Takeaways from the 2019 CAQH Index

The CAQH Index is a detailed report that addresses how reducing the burdens of administrative costs could reduce healthcare spending. The 49-page report is incredibly insightful and full of information, but in order to make it more digestible, we’ve pulled some statistics we found most valuable. All of the data in this post is directly from the CAQH report and the full report is available on their website through the link at the bottom of this blog.

The Current State of Administrative Costs

The healthcare industry spends an estimated $350 billion annually on administrative costs – due to its complexity. Of these costs, $40.6 billion is associated with transactions that are tracked by the CAQH Index. The Index states that $13.3 billion or 33% of those tracked costs could be saved by completing the transition from manual and partially electronic processing to fully electronic processing.

The Administrative Process

2019-caqh-index-administrative-workflow

*Figure 1. Source: 2019 CAQH Index

The medical industry could save as much as $42.45 (including $29.27 for providers and $13.18 for plans) for a single patient encounter by requiring all eight of the transactions tracked to use a fully electronic workflow.

The greatest per transaction savings from moving from manual to fully automated can be realized in the following areas:

  • Prior authorization ($12.31)
  • Claim status inquiry ($7.72)
  • Eligibility and benefit verification ($7.55)

Eligibility and Benefit Verification

Eligibility and Benefit Verification transactions represent the highest annual spending and savings opportunity. This is due to the large overall volume of this transaction and the volume conducted through partially electronic web portals.  This transaction accounts for 47% of the total medical industry spend. Providers have indicated that complicated benefits have resulted in additional points of contact with plans, and providers check on eligibility and benefit information multiple times throughout an encounter.

The medical industry could save 85 cents per transaction by conducting eligibility and benefit verification electronically using the HIPAA standard as opposed to a web portal. In addition, medical providers could save 8 minutes per transaction by switching to fully electronic processing – adding even more savings.

Prior Authorization

Prior Authorization is the costliest and most time consuming to conduct manually. Industry adoption of electronic prior authorization is lower than other transactions due to provider awareness, vendor support, inconsistent use of data content allowed in the standard, state laws mandating manual processes, and lack of an attachment standard to support the exchange of medical documentation.

Moving from web portals to fully electronic could save $2.11 and 17 minutes per transaction, as the time is slashed from 21 minutes to four.

Claim Submission

Claim submission continues to have the highest electronic adoption rate, which is critical to sustain in order to control costs. The rate of fully electronic processes has remained steady at 96% compared to the prior report. Even though this transaction is mostly automated, there is still $635 million in savings opportunity through complete automation.

Electronic Attachments

Serving as a bridge between clinical and administrative data, attachments are critical to the success of value-based payment models. As we transition from fee-for-service to value-based payment, there is a clear need for clinical and administrative systems to streamline the exchange of information to support patients, providers and plans.

Although attachments are primarily exchanged through costly and time consuming manual methods, the volume of these transactions is low, accounting for less than one percent of the total volume of administrative transactions. An average of $4.50 and 11 minutes of staff time is spent on each manually processed attachment.

Coordination of Benefits

Adoption of electronic coordination of benefits has the second highest adoption rate and the fastest growth among the transactions. The spend associated with this transaction is the lowest among the medical industry administrative transactions reported. Medical plans could save an additional $16 million by switching their remaining manual COB transactions to electronic.

Claim Status Inquiry

Claim status volume decreased for the second year in a row. This is partially because providers now only check on the status of a claim after a minimum of 30 days versus more frequently, which may be due to quicker adjudications and payments from plans.

This transaction accounts for 15% of medical spend and is the second most expensive transaction to conduct manually ($10.13) and electronically ($2.41). On average, it takes 12 minutes to conduct a manual claim status inquiry and only four minutes for electronic.

Claim Payment

The volume of claim payments rose 18%, however, claim submission volume is higher because payments are often made in bulk where one payment is associated with multiple claims.

Paper checks, on average, take five minutes to process compared to three minutes electronically. By conducting claim payments electronically, the medical industry could save $135 million annually.

Remittance Advice

The adoption of electronic remittance advice (ERA) transactions increased slightly from the last report. Roughly 20% of the total spent on administrative transactions is around remittance advice.

On average, medical providers reported that an ERA required two minutes of staff time compared to seven minutes when conducting the transaction manually.

The Industry Call to Action

To support adoption of fully electronic transactions that can accommodate evolving market needs, limit cost and reduce burden, CAQH proposes the following actions for the industry to help maintain and improve upon the achievements accomplished to date:

  1. Focus efforts to reduce provider burden
  2. Accelerate standards and operating rule development to support the harmonization of administrative clinical data exchange
  3. Need for vendor adoption of all standards and operating rules
  4. Expand research related to the administrative workflow

For more information about the CAQH Index, please visit www.CAQH.org. You can download the full CAQH report here. Quadax can help your organization automate any of these transactions, whether you’re a hospital, laboratory or physician practice. Let’s talk!

Ken MagnessKen Magness is a focused healthcare professional with more than a decade of experience in helping clients understand the true value of automation in the revenue cycle management process. As the Strategic Initiatives Leader at Quadax, Ken and his team are passionate about connecting with healthcare providers to help them create and leverage the appropriate technology solutions to optimize the revenue cycle process and improve the experience of their patients and staff.

 

The Root Causes of Surprise Billing and How Providers Can Help

Sadly, surprise billing (i.e., a patient receiving an unexpected bill for healthcare services) is very much a reality for many patients for a myriad of reasons.

Root Causes

In emergency situations, patients have little say when an ambulance arrives to dictate which emergency department to be rushed to or which doctors provide care. Similarly, patients don’t have any say in which ambulance company provides their ride to the hospital. And, even though the hospital is in-network, the doctors providing the care may be out-of-network, resulting in a surprise bill. A study conducted by Yale researchers found that of 1 in 5 emergency visits, patients attended in-network hospitals but were treated by out-of-network physicians.

Undergoing a common surgery provides another opportunity for a patient to receive a surprise bill. A recent study, published in JAMA, found that among commercial-insured patients who underwent common in-network surgery, 20% of these procedures involved out-of-network charges. “These findings suggest that, in surgical settings, the problem of out-of-network billing is not restricted to a single specialty or setting. Surgical care is inherently multidisciplinary and requires a team of clinicians with payer contracts that are rarely intentionally coordinated,” researchers said in the study.

The Narrow-Network Phenomenon

In some geographic markets, the availability of certain specialists may be limited. In other cases, a few providers may enjoy having a monopoly power in particular areas. As a result of these scenarios, insurance plans don’t have much negotiating power, so these providers remain out-of-network. When health plans don’t contract with these providers, they are ‘narrowing the network’ of available providers.

Out-of-network providers charge more for their services than in-network, but in the case of anesthesiologists and emergency medicine physicians, charges are about five times greater than the equivalent Medicare payment. A Kaiser Family Foundation survey showed that 40% of patients have received a surprise bill in the last 12 months and an alarming 67% said that receiving a surprise bill would be a serious cost concern.

Can Legislation Enforce Change?

Not surprisingly, there’s no clear answer on what it would take to end surprise billing. Currently, there’s no federal law to protect consumers from surprise bills, and there are some state laws, but ultimately the federal law prevails and consumers who get their insurance from employers with self-funded plans aren’t protected under state laws.

As consumers are responsible for more and more of their healthcare, the issue of surprise billing is not going to be alleviated. On the contrary, the issue has raised interest at the federal level and prompted a series of federal proposals in the last session of Congress.

What Can You Do?

As a provider, be completely transparent with your patients. If there’s a chance an out-of-network provider will be part of their care, inform them ahead of time so they know what to expect. Even if you can’t communicate costs or specific details, just simply informing them of the possibility will improve your patient satisfaction.

Second, if you don’t have processes in place to provide patients with the transparency they are demanding – around coverage benefits and costs – consider looking into a patient access management platform. The right platform will empower your staff to inform patients up-front while  leading to higher patient satisfaction scores and increased reimbursement.

Ken MagnessKen Magness is a focused healthcare professional with more than a decade of experience in helping clients understand the true value of automation in the revenue cycle management process. As the Strategic Initiatives Leader at Quadax, Ken and his team are passionate about connecting with healthcare providers to help them create and leverage the appropriate technology solutions to optimize the revenue cycle process and improve the experience of their patients and staff.